Must-Have Features of Gift Card Management Software in 2023

Must-Have Features of Gift Card Management Software in 2023

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Gift cards are a popular way to boost sales and improve customer loyalty. However, managing them manually can be a daunting task. Fortunately, gift card management software can streamline the process and make it more efficient.

In this article, we'll learn everything about gift card management software and the features you should expect in your system.

What is a Gift Card System?

Gift card management software is a marketing software that enables businesses to create and handle gift card promotions efficiently. Each gift card software is unique due to the extensive market complexity and offered features. The COVID-19 pandemic and the quick move of e-commerce to digital platforms have disrupted the gift card industry. It has caused software providers to prioritize digital and mobile-first customer experiences, rendering physical gift cards obsolete.

When selecting a gift card provider, businesses should choose between physical, digital, or a combination of both. Additionally, businesses must decide whether to offer gift cards for their own products/services or third-party services. This article focuses on 100% virtual gift cards and essential features of digital gift card systems.

Why You Need Gift Card Management Software

Using gift card management software can offer several benefits for your business, including:

  • Time savings and reduced errors: Automating the process of selling, tracking, and redeeming gift cards can save your staff time and reduce the risk of errors.
  • Increased sales and customer loyalty: A well-designed gift card program can attract new customers and encourage repeat business, which can help increase sales and build customer loyalty.
  • Improved reporting and analytics: Gift card management software can provide real-time reporting and analytics on your gift card program, giving you insights into customer behavior and preferences.
  • Fraud prevention: Gift card management software can help prevent fraud by tracking and reporting on suspicious activity, and implementing security measures to prevent unauthorized use.

Key Features of Gift Card Software

An effective gift card management software should offer the following features:

1. Easy Gift Card Creation and Design Tools

Creating gift cards should be simple and customisable, with the option to design unique gift cards that align with your brand's identity. Look for software that offers customisable design options to create personalized gift cards that are unique to your business.

2. Online and Offline Gift Card Sales

To maximize sales, gift card software should offer both online and in-store gift card purchasing options. By providing customers with multiple purchasing options, you can cater to different customer preferences and increase revenue.

3. Real-Time Gift Card Tracking and Reporting

A gift card management system should allow for real-time tracking and reporting of gift card usage. This ensures that you have an up-to-date view of gift card balances, usage, and redemptions, enabling you to make informed business decisions.

4. Integration with Your POS System

A gift card system should integrate seamlessly with your point-of-sale (POS) system to make the redemption process easy and streamline sales. This integration ensures that gift cards are redeemed quickly and efficiently, reducing the potential for customer frustration.

5. Multiple Redemption Options

Offering a variety of redemption options, such as in-store, online, and mobile, can increase the likelihood of gift card redemption. Make sure your gift card management software provides multiple options for customers to redeem gift cards, giving them flexibility and convenience.

6. Security Features to Prevent Fraud

Built-in security features like PIN codes and gift card activation are crucial to prevent fraud. A good gift card management system should have robust security measures to ensure that your gift cards are secure and protected.

7. Customisable Gift Card Rules and Policies

Gift card software should allow you to create customized rules and policies, such as expiration dates and purchase limits, to meet your business's unique needs. Customization ensures that your gift card system aligns with your business goals and objectives.


Gift card management software is a crucial tool for businesses looking to manage their gift card programs effectively and efficiently. When choosing gift card management software, look for a solution that offers the features listed above to ensure the success of your gift card program.

VaocherApp is an easy-to-use gift card management software that offers flexibility and user-friendliness. With VaocherApp, you can manage all your digital gift cards in one place, making it a one-stop-shop solution for your business needs.

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